Welcome to Eaglebrook HOA, Tampa, FL

A wonderful place to live!

Welcome to Eaglebrook HOA, Tampa, FL

A wonderful place to live!

About Us

Self-Managed, Not-for-Profit

The Eaglebrook HOA was established in April 1985 by General Homes Corp, the original builder of our community. In 1987, General Homes turned over full management of the association to the elected homeowners as board members. Our HOA was self-managed until 2015, when we hired a management company. After being managed for six years, we are once again self-managed.

Membership Portal Access

Our Association consists of 106 Lots and all owners are automatically members. Each member can Log-in to their private HOA account portal to pay assessments, access your ledger, architectural requests, HOA documents, files, Budgets, the Calendar, and participate in surveys.

Member Portal Access

HOA Board

The HOA Board consists of seven volunteers, elected by the membership, and must be members of our Association in good standing. The Board holds an annual meeting in February and monthly meetings throughout the year. Check the calendar for meeting dates or contact us.

Review HOA Documents- (5) Docs

UNDERSTANDING YOUR NEIGHBORHOOD COMMUNITY ASSOCIATION

When you purchase a home in an urban or suburban community, more often than not you will become a member of the neighborhood community association. The association is governed by a Board of Directors, typically made up of homeowners within the community, whose duties and responsibilities are explained in the association’s GOVERNING DOCUMENTS. The association, through its Board, is responsible for architectural control, enforcement of the governing documents and maintenance of amenities and common areas within the community. In many cases the association is also responsible for providing services to the homes and lots, such as lawn mowing and painting. The Board typically contracts with outside suppliers to provide these services and any necessary materials, as well as management services, insurance, and other items which are necessary in order to ensure that your community is maintained as a high quality neighborhood. In some cases, the association will hire employees if a higher level of attention and service is desired and if it is cost effective to do so.

As a homeowners’ association member, you will be responsible for payment of an annual assessment. This assessment provides the association with funds to pay the expenses for which it is responsible. Each year the Board of Directors prepares a budget by obtaining bids for the goods and services required for the coming year. This budget is then divided based on a predetermined formula, often the number of homes within the community, to arrive at the annual assessment for which each homeowner is responsible. Every year you will be billed by the association for your share of the budgeted costs. The annual assessment for Eaglebrook HOA is billed annually, as set forth in the governing documents.
The homeowners’ association and the community should be operated in accordance with its governing documents and the applicable state law. The governing documents usually consist of the association’s Articles of Incorporation and Bylaws, and the Declaration of Covenants and Restrictions. There may also be community rules and regulations, architectural guidelines, and other policies that have been adopted by the association. In Florida, law regarding community associations can be found in Chapter 720 of the Florida Statutes.
While there may be many laws and regulations that affect your community association, when it really comes down to it, the success of your association is dependent upon the people who volunteer their time to operate it.

The Board of Directors and Committee members do their best to represent the interests of the association members. Although the Board of Directors tries to keep everyone satisfied, this is sometimes an impossible task since different homeowners have different expectations of the association. Homeowners are often encouraged to play as large a role as they would like in assisting the Board in running community. A Homeowner can participate by volunteering to serve on the Board or committees, recommending ways to reduce the budget (such as alternative providers of goods and services), and by attending the Board meetings and annual membership meeting of the association.

Frequently Asked Questions- part 1

The Association, Membership & Management

What is a homeowner’s association?
A homeowners’ association (HOA) is a not-for-profit corporation that serves as the governing body of a residential community, such as a townhome or single-family development.

How are HOAs formed?
HOAs are typically formed by the community developer. Initially the developer (often called the “declarant”) operates the HOA, assuming financial responsibility and retaining voting and governance rights. The responsibility to operate and manage the HOA is transferred to homeowners at turnover, which typically occurs after selling a specified number of homes.

What does the HOA do?
HOAs are created to operate and maintain community common property, deliver community services and protect the community’s property values by enforcing the community’s governing documents. The HOA will contract with vendors to ensure that the common grounds are maintained, purchase insurance to cover liability risks and damage to HOA property, maintain procedures for inspecting member properties and enforcing the restrictions set out in the governing documents, prepare an annual budget, collect assessments to pay HOA expenses, ensure community infrastructure such as storm water detention areas and storm sewers are operational and property maintained, and a multitude of other responsibilities necessary to promote the health, safety and welfare of the community residents.

How do I become a member of my community’s HOA?
You automatically become a member of the HOA at the time you purchase your home. Once you buy a home in a community with a HOA, your membership in the association is mandatory.

Who runs the HOA?
The HOA is run by a Board of Directors. An HOA’s Board of Directors is comprised of homeowners who have volunteered to stand for election to leadership or member roles. They can also be individuals appointed by the developer to manage the community while it is under developer control and to facilitate turnover as the community approaches completion. The Board is comprised of officers, who typically include an elected president, vice-president, treasurer and secretary, as well as non-officer Board members. Board officers and members serve the community by making and enforcing the association’s governing documents, collecting dues and ensuring its facilities and common areas are well managed, maintained and attractive. Often, the Board will delegate some of its responsibilities by establishing committees. Committees can be delegated the responsibility for reviewing ARCHITECTURAL CONTROL, reviewing violations and fines, preparing newsletters, and more.

What is the best way to communicate with the Board of Directors?
The best way to communicate with the Board of Directors is to attend a meeting. Owners are given an opportunity at each meeting to address the Board. For the date of the next meeting, check the Community Calendar. Or, use the Contact Us page below on this website.

What rights and obligations do I have as a member of the HOA?
Your HOA membership entitles you to voting rights, which give you a voice in electing Directors and in setting the rules, policies and regulations that affect your community. You have a right to enforce the deed restrictions that encumber your community. You also have an obligation to comply with those restrictions and failure to do so may result in fines or other penalties. All association members are required to share the costs of operating and maintaining your community’s common areas, equipment and amenities. These services are paid for by HOA assessments or fees, which each unit owner is required to pay.

Who is entitled to vote?
The property owner with legal title to a parcel of property (lot) and verified as an association member in good standing is entitled to vote at the annual meeting of the membership. Typically, each lot gets one vote. Where a home is owned by more than one person, they must agree on the how the vote will be cast. Some communities require a voting certificate which indicates which of the multiple owners is authorized to cast the vote. You will lose your right to vote if you fail to pay your assessments.

How are HOA’s regulated?
HOAs are subject to state statutes governing homeowners’ associations and not-for-profit corporations. These are in Chapter 720 and Chapter 617 of the Florida Statues. In addition, each HOA must comply and carry out its obligations as set forth in its GOVERNING DOCUMENTS.

What is common area?
Common area means all real property within a community which is owned or leased by an association or dedicated for use or maintenance by the association or its members. Eaglebrook HOA only maintains the entrance wall, fence and landscaping, but has no common areas.

What does association insurance cover?
Prudent risk management requires adequate insurance coverage for all association property, general liability, and directors and officer’s protection. The association is required to maintain, under the Florida Statutes, insurance or a fidelity bond for all persons who control or disburse funds of the association. The insurance or fidelity bond must be in an amount that will cover the maximum funds that will be in the custody of the association or its management agent at any one time. The requirement for a fidelity bond or insurance can be waived by members holding a majority of the voting interests in the association.

How do I change my mailing address or contact information?
Owners should log into their accounts through the HOA's Member Portal to update their mailing address and contact information. To log into your Member Portal, contact the Board for your registration information. You can also send a message using Contact Us below.

Where can I view a history of my assessments, payments and other charges?
Every owner has an account ledger which provides a historical listing of their assessments, charges and payments. To view their ledger, Owners should log into their accounts through the Member Portal. To log into your Member Portal, contact the Board for your registration information.

What type of problems are handled by the Board's management?
The Board will assist on matters that are being experienced community wide, owner violations, damage to the common area, or which are the HOA’s responsibility under the governing documents. Not all problems you may experience are matters that the Board will handle. For issues with trash pick-up, light poles, water and other utilities, you should contact the service provider. For issues with violation of county ordinances, you should contact your local code enforcement office.

Frequently Asked Questions- part 2

Budgeting and Assessments

What are assessments?
Assessments are fees that are imposed upon on individual lots by the HOA in accordance with the governing documents. If not paid by the homeowner, the assessment can result in a lien against the lot.

How is the amount of assessments determined?
The amount of individual assessment fees is based on an annual budget approved by the Board of Directors. The Boards goal in establishing a budget is to cover the association’s operating expenses, including reserves necessary for future replacement of capital items at the end of their useful life. The Board may also include amounts for contingencies to ensure a sound and prudent financial condition for the association. The budget is adopted at a meeting at which membership may comment. The specific assessment that you will pay is derived from a formula set forth in the association’s GOVERNING DOCUMENTS. Most often the assessment is equal for all units, but it could also be based on lot or unit size or some other formula.

Can assessments be increased?
Yes, the Board of Directors will determine if an increase in the assessment will be necessary to accommodate a balanced budget. Depending upon the amount of the proposed increase, it may be necessary to seek membership approval.

What are Reserves and why does the Association need them?
An association’s budget may include an amount for reserves. Reserves are amounts allocated to specific expenses, such as the cost to replace capital items or to plan for long-term maintenance and emergencies. The reserve amount included in the annual budget is generally based on the life expectancy of the item and its replacement or maintenance cost. Reserve amounts for emergencies like storm damage, liability lawsuits, or accidents causing property damage are often based on assumptions made after a comprehensive review of the possible consequences of the emergency. Because of the difficulty is setting reserve amounts, the association will often employ the services of a professional reserve analyst to provide a study of the association’s needs and to recommend the amount to budget for reserves.

How do I pay fees due the association?
Association assessment fees (dues) are billed by coupon or statement, depending on the frequency of the payments and established method approved by the Board of Directors. Payment may be made by check payable to the association, by electronic bank account debit (ACH), credit card, or e-check. To establish ACH payments, or pay by credit card or e-check, go to your MEMBER PORTAL.

I did not receive my coupon book, what should I do?
Coupon books are not required for payments. You will need your account number if you do not have it. To get your account number, contact the Board to complete the form, providing your name, mobile number and e-mail address along with your request for your Member Portal account number. We will mail the account number out to you right away! For security purposes, account numbers cannot be issued over the phone or through e-mail. Account numbers will only be mailed to addresses contained in the Association’s official records.

There are additional charges on shown on my account. What are they and why are they there?
• Interest – Interest is added to unpaid balance for accounts, monthly, per the terms of either the association’s governing documents or the state statues. The interest listed on your account or statement is the amount due to the association for the unpaid balance.

• Postage – Each association has the right to pass on the cost of postage and other monetary costs to owners in the enforcement of the governing documents. For example, if you have received a certified letter for a violation, the cost of the postage is applied to your account for payment.

• Late Fees – Late fees are charges, separate of interest charges, for failure to pay your assessment on time. The late fee listed on your account or statement is the amount due to the association for the unpaid balance.

• Collection Costs – Each association has the right to pass on the cost of collections, attorney’s fees and other costs to owners for failure to pay their assessment.

• Fines – Owners that fail to remedy a violation in a specified time period may be fined by the Association. The process for fining an owner is handled in accordance with the state statues and the policies of the association.

What happens if I fail to pay the additional charges on my account; including interest, late fees, postage, collection costs, fines, etc.?
There are instances where owners remit their late assessment payment only, failing to pay the additional charges to their account. Owners should be advised that payments are applied as dictated by the state statues. Payments are applied against these collection fees first and the result is that the assessment remains unpaid. Owners with unpaid assessments can be turned over to a collection attorney. It is important for owners to keep their accounts up to date in order to potentially avoid any undesired collection costs being added to their accounts.

My account is in collection with an attorney. What should I do?
Once an account has been turned over to the Association’s attorney for collection, the Board cannot assist you with payments for your account. The association may also choose to suspend your rights to use the common elements or vote for failure to pay the association dues. It is important for owners to keep their accounts up to date to potentially avoid any undesired collection costs being added to their accounts by attorneys and debit collectors.

I have a good reason for paying late, will the Board waive the late fees and interest if I explain it to them?
A homeowner has the obligation to pay assessments on time and the Board has an obligation to collect fees as set forth in the community governing documents. Unless there is some irregularity in the assessment or billing process, or you are contesting the validity of the underlying fee itself, the Board should not waive late fees and interest. That being said, a homeowner who desires to dispute a late fee or interest can bring their dispute to the Board for review. The Board will determine if those charges should be waived based on the surrounding circumstances.

What is the best way to communicate with the Homeowners' Association? The simplest way to communicate directly with the community Board is through the “Contact Us“ page on the community website. Messages sent through the fillable form on the Contact Us webpage go directly to the community Board's inbox. Or, check the HOA calendar and attend a meeting.

Association Use of Email Addresses

Depending on the size of the community, sending notices on behalf of an association client can be an expensive proposition. The use of e-mail can simplify that task and make it more affordable. It allows you to deliver notices with much greater efficiency and speed. However, if your association intends to use email, there are a few questions you may be asking:

(1) When can an association use a homeowner’s email address for official association notices?

Under Florida Statute 720.303(4) , the use of a homeowner’s email address to deliver official notice of an Association meeting may ONLY be used if the homeowner CONSENTS to receiving notice via electronic transmission. This also includes official notice of an Association meeting. Casually obtaining a member’s email address does not constitute receiving consent. An example of this happens when the homeowner contacts a manager on another type of issue, this does not suffice as consent. In order for that email address to be used for the purpose of official business, consent needs to be explicit. After explicit consent is obtained, you should then retain it as an official record of the association.

(2) Can a homeowner’s email address be discovered by one making an official records request?

Simply having a homeowner’s email address does not necessarily make it a part of the official records. In fact, it must be recognized that not ALL information in the hands of the association is an official record. If the homeowner consents to use of their email address for Association official communications then the homeowner’s email address does become part of the Association’s official records and subject to disclosure to a party who makes an official records request. If consent to use their email address is revoked by a homeowner, then that homeowner’s email address must be removed from the association official records.

(3) Can we use a homeowner’s email address for informational purposes that are not official notifications?

So does this mean you cannot use a homeowner’s email address for informational purposes? Florida Statutes do not specifically address this situation, and one can conclude that such a use would not be prohibited. As an example, if a hurricane is threatening the area in which the community is located, then the Association may send an email to inform homeowners about local resources and tips for preparing their home. Email blasts are becoming more popular to save on postage fees. An informational email unrelated to the operation of the association is not the type of notice that is being addressed throughout Section 720.303. As such, it is reasonable to conclude that use of the email address would be not be prohibited, even where consent of the homeowner was not obtained.

(4) The HOA Board highly recommends that each homeowner complete their MEMBER CONSENT FORM and file it with the Board. The Board plans to use email addresses or mobile phone numbers for:

All HOA contact including newsletters, dues statements, budget statements, violation issues, architectural reviews, community announcements, meeting dates, and emergency announcements. We do not and will not sell email addresses or mobile numbers.

(5) The Board strives to save money for the Association members. Electronic communications saves the HOA regular postage, envelopes, and printing costs as well as time.

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Member Portal Access

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Back to DOCUMENTS

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We love our members input, so feel free to attend a normal board meeting. Check the above calendar for meeting dates.

Realtors: Contact Board for Estoppel information and to update our HOA.

Eaglebrook Homeowners Association, Inc.

P. O. Box 340296, Tampa, FL 33694

EMAIL: board@eaglebrookhoatampa.com

Members: Use your Portal Login for more info!

Thank you for making this a great neighborhood to live!

Welcome to Eaglebrook HOA, Tampa, FL

Welcome to Eaglebrook HOA, Tampa, FL

Eaglebrook HOA - Events Calendar

01/01/2024

HOA 2024 Dues Payments Due

01/01/2024

HOA 2024 Dues Payments Due

02/15/2024

HOA Annual Meeting-Thursday

7pm

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9:00pm

02/15/2024

HOA Annual Meeting-Thursday

7pm

-

9:00pm

10/12/2024

HOA Garage Sale- Sat Morning

8am

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1:00pm

10/12/2024

HOA Garage Sale- Sat Morning

8am

-

1:00pm

About Us

Self-Managed, Not-for-Profit

Membership Portal Access

HOA Board

UNDERSTANDING YOUR NEIGHBORHOOD COMMUNITY ASSOCIATION

Frequently Asked Questions- part 1

The Association, Membership & Management

Frequently Asked Questions- part 2

Budgeting and Assessments

Privacy Policy- HOA Communication: Email & Mobile Phone

HOA Documents-PDF Viewer (1 of 5)

HOA Documents-PDF Viewer (2 of 5)

HOA Documents-PDF Viewer (3 of 5)

HOA Documents-PDF Viewer (4 of 5)

HOA Documents-PDF Viewer (5 of 5)

Sign up for your Secure Member Only Account- Join the club!

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Contact Us

Better yet, see us in person!

Eaglebrook Homeowners Association, Inc.

Members: Use your Portal Login for more info!

Drop us a line!

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